Signivo manages email signatures centrally for whole organisations on Gmail and Outlook. Two minutes to set up, EU-hosted (Germany), flat €1 per user per month.
The EU-hosted SyncSignature alternative
14-day trial · No credit card needed
Five dimensions that matter most when picking between the two. Pricing and setup time are the biggest gaps.
Two minutes is what it takes, start to finish, screen-recorded, no edits.
Signivo is a centralised email signature manager built for teams on Gmail and Outlook. One admin connects your entire directory, names, titles, departments, photos, the lot, and publishes consistent, on-brand signatures across your organisation. There's one plan with all features included. Our servers are hosted entirely in Frankfurt, Germany.
Built in 2026 by a small team that had spent years frustrated with the choice in this category: enterprise platforms with week-long rollouts on one end, hobby tools with no governance on the other. Signivo is the missing middle, fast enough to be live in minutes, structured enough to run an organisation on. No forced sales process, no implementation project, you start on your own and involve IT only where it makes sense. Support is AI-powered live chat plus direct access to the product team, with a guaranteed response within one business day.
SyncSignature is an email signature tool for Google Workspace and Microsoft 365, positioned at smaller teams and priced below the enterprise incumbents. It connects through directory sync and OAuth, and covers the core management set: central templates, group-based targeting and banner campaigns with click analytics.
For European buyers the constraints are structural rather than functional. The vendor states its data is hosted on AWS in India only, with no in-region option for the EU, UK or US, and describes itself as GDPR-aligned but not formally certified. There is no SSO, no SCIM provisioning and no on-premise Exchange support. Pricing is tiered by volume, billed annually in USD, and splits across separate plans.
SyncSignature is a low-cost signature manager for Google Workspace and Microsoft 365. Its data sits on AWS in India with no EU region and no formal certifications, and pricing is tiered by volume in USD across separate plans. Signivo covers the same central management at a flat €1 per user per month, hosted in Germany.
Six dimensions, zero hand-waving. Who excels at what.
Signivo: Single flat per-user rate, all features. 1 EUR per user per month, or 10 EUR per user per year when billed annually.
SyncSignature: The Teams plan starts at $2 per user per month with a five-seat minimum and annual billing only, scaling down with volume. Separate Solo and Agency plans exist, and custom pricing applies above 200 users. All prices in USD.
Information gathered from each vendor's website. Facts and figures may be outdated.
Signivo: On Google Workspace, an admin connects the tenant once via OAuth and the directory syncs automatically. On Microsoft 365, an admin grants Signivo access in Entra ID and rolls out the Signivo Outlook Add-in centrally. Either way, minutes of admin time, not an IT project.
SyncSignature: Self-serve signup, connect your directory, map groups to templates. The vendor states total admin time for a 50-person company is under 30 minutes, and that the Microsoft 365 Outlook add-in propagates to users within 6 to 12 hours via Centralized Deployment.
What an admin sets up, per platform: Microsoft 365, Google Workspace.
A like-for-like view of the capabilities teams on Google Workspace and Microsoft 365 compare in 2026. SyncSignature covers most of the core management set. The gap that matters for European buyers is not features, it is where the data lives.
Signivo: Google Workspace via directory sync, Microsoft 365 via the Signivo Outlook Add-in.
SyncSignature: Native Google Workspace and Microsoft 365. Cloud-only, with no support for on-premise Exchange, SSO or SCIM provisioning.
Which stack are you on? We have written up Microsoft 365 signatures and Google Workspace signatures separately.
Signivo: AI-powered live chat, plus direct access to the product team with a response within one business day, regardless of your licence tier. Which we don't have anyway.
SyncSignature: Email and chat support, weekdays 09:00 to 17:00 IST, with a published 48-hour email and 2-to-4-hour chat response target, plus an enterprise escalation path.
Signivo: EU-hosted in Germany. GDPR compliant.
SyncSignature: The vendor states that user data is stored on AWS infrastructure in India only, with no in-region option for the EU, UK or US, and describes itself as GDPR-aligned but not formally certified. It states that email content never passes through its servers and that all data is transmitted over TLS.
Not every company is a Signivo company, and that's fine. Here's the clearest way we can put it.
Three steps, a couple of minutes. No consultants, no migration fees.
SyncSignature lets you copy a signature with one click or download the HTML from its editor. Save the HTML for every department template, then rebuild in Signivo and re-attach your directory fields. Rebuilding from our template library takes under 10 minutes per design.
One approval from your Google Workspace or Microsoft 365 admin. Your colleagues' details flow in on their own from the company directory. A few clicks and you are connected to Signivo.
Upload your templates, or pick from our library, and publish company-wide in one click. Older signatures are overwritten.
Set up in 2 minutes. And if you still need convincing, scroll this page again.
14 days for free · No credit card needed
Works with Google Workspace and Microsoft 365
Signivo is centralised email signature management for Google Workspace and Microsoft 365. One admin sets it up for the whole company, signatures apply automatically in Gmail and Outlook, and no employee ever has to touch a signature again. Every signature stays consistent and on-brand automatically, with company-wide control over templates, banners and legal disclaimers. EU-hosted in Germany and ready in two minutes, with no onboarding or lengthy sales process. You can start today for €1 per user per month.
