Signivo manages email signatures centrally for whole organisations on Gmail and Outlook. Two minutes to set up, EU-hosted (Germany), flat €1 per user per month.
Google's native Gmail signature and Append footer rule are built into Google Workspace at no extra cost. Here is how they compare in 2026, and where they fall short for growing teams.
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Five dimensions that matter most when picking between the two. Pricing and setup time are the biggest gaps.
Two minutes is what it takes, start to finish, screen-recorded, no edits.
Signivo is a centralised email signature manager built for teams on Gmail and Outlook. Your Google Workspace or Microsoft 365 admin connects your entire directory once: names, titles, departments, photos, the lot. After that, the person in charge of Signivo edits and publishes consistent, on-brand signatures across your organisation. There's one plan with all features included. Signivo is EU-hosted in Germany.
Built in 2026 by a small team that had spent years frustrated with the choice in this category: enterprise platforms with week-long rollouts on one end, hobby tools with no governance on the other. Signivo is the missing middle, fast enough to be live in minutes, structured enough to run an organisation on. No forced sales process, no implementation project, you start on your own and involve IT only where it makes sense. Support is AI-powered live chat plus direct access to the product team, with a guaranteed response within one business day.
Google Workspace ships with two native signature options: each user sets their own signature inside Gmail Settings, and Workspace admins can append a footer to outbound mail via the Admin Console compliance rules.
The native tools work for the simplest case, but they fall short fast: the appended footer is plain text, dynamic fields like job title and department are not supported, custom HTML signatures must be pasted by each user, and there is no central preview and no versioning. Scoping a footer to a single team or organizational unit is possible, but it runs through the DLP rules in the higher Google Workspace editions rather than the basic footer setting.
Google Workspace ships with per-user Gmail signatures and one Admin-Console footer applied per organisational unit, included free. Signivo is the Google Workspace-native option with central HTML templates, directory-driven fields, per-group rules, EU-only hosting in Germany and a two-minute setup. Use native Google for hobby teams. Switch to Signivo the moment you need consistent, central, on-brand signatures.
Six dimensions, zero hand-waving. Who excels at what.
Signivo: A flat per-user monthly rate with all features included. 1 EUR per user per month, or 10 EUR per user per year when billed annually.
Google native: Free for every Google Workspace customer. The hidden cost shows up in time: every employee maintains their own signature manually, and IT can only enforce a single plain-text footer per organisational unit.
Information gathered from each vendor's website. Facts and figures may be outdated.
Signivo: Two-minute setup, central control. Google native: Each user opens Gmail Settings and pastes a signature, or an admin sets a footer under Apps, then Google Workspace, then Gmail, then Compliance, then Append footer, applied per organizational unit. There is no central preview and no rollback.
How Signivo does the same job centrally, step by step: Google Workspace signatures.
A like-for-like view of what Google ships natively versus a dedicated signature platform.
Signivo: Native Google Workspace directory sync, per-group templates. Google native: No directory-driven field population in the appended footer, and no third-party CRM or analytics integration. Per-team footers exist only through the DLP rules in the higher editions.
What Signivo adds on top of the native settings: Google Workspace signatures.
Signivo: AI-powered live chat, plus direct access to the product team with a response within one business day, regardless of your licence tier. Which we don't have anyway.
Google native: Supported through Google Workspace's standard support channels. There is no dedicated signature-management support team.
Signivo: EU-hosted in Germany. GDPR compliant.
Google native: Signature data lives inside your Google Workspace tenant. Choosing an EU data region requires Business Standard or above, the default setting is no preference, and Gmail user settings are not listed among the data types the region setting covers.
Not every company is a Signivo company, and that's fine. Here's the clearest way we can put it.
Three steps, a couple of minutes. No consultants, no migration fees.
Ask each user to copy their existing Gmail signature HTML from Settings, or pull the appended footer text from the Admin Console under Apps, then Google Workspace, then Gmail, then Compliance. Use those as the visual baseline for your Signivo templates, then map each field to a Google Workspace directory attribute.
One approval from your Google Workspace admin. Your colleagues' details flow in on their own from the company directory. A few clicks and you are connected to Signivo.
Upload your templates, or pick from our library, and publish company-wide in one click. Older signatures are overwritten.
Set up in 2 minutes. And if you still need convincing, scroll this page again.
14 days for free · No credit card needed
Works with Google Workspace and Microsoft 365
Signivo is centralised email signature management for Google Workspace and Microsoft 365. One person sets it up for the whole company, signatures apply automatically in Gmail and Outlook, and no employee ever has to touch a signature again. Every signature stays consistent and on-brand automatically, with company-wide control over templates, banners and legal disclaimers. EU-hosted in Germany and ready in two minutes, with no onboarding or lengthy sales process. You can start today for €1 per user per month.
