Signivo manages email signatures centrally for whole organisations on Gmail and Outlook. Two minutes to set up, EU-hosted (Germany), flat €1 per user per month.
Signivo is the EU-hosted alternative to Crossware: flat €1 per user per month, two-minute setup, EU-only hosting in Germany. Crossware is a New Zealand-owned, IT-led platform spanning Microsoft, Exchange and HCL Domino with multi-region hosting. Here is how the two compare in 2026.
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Five dimensions that matter most when picking between the two. Pricing and setup time are the biggest gaps.
Two minutes is what it takes, start to finish, screen-recorded, no edits.
Signivo is a centralised email signature manager built for teams on Gmail and Outlook. Your Google Workspace or Microsoft 365 admin connects your entire directory once: names, titles, departments, photos, the lot. After that, the person in charge of Signivo edits and publishes consistent, on-brand signatures across your organisation. There's one plan with all features included. Signivo is EU-hosted in Germany.
Built in 2026 by a small team that had spent years frustrated with the choice in this category: enterprise platforms with week-long rollouts on one end, hobby tools with no governance on the other. Signivo is the missing middle, fast enough to be live in minutes, structured enough to run an organisation on. No forced sales process, no implementation project, you start on your own and involve IT only where it makes sense. Support is AI-powered live chat plus direct access to the product team, with a guaranteed response within one business day.
Crossware is a New Zealand-based company.
The product is built for IT-led estates that span Microsoft 365, Exchange Server, Google Workspace and HCL Domino, with multi-region smart hosts across the EU, France, the US, Canada, Australia, the Asia-Pacific region, India, the UAE and Qatar. Trade-offs: pricing is not published publicly, the Domino heritage shows in the UI, and the manual Microsoft 365 setup requires creating distribution groups, transport rules and a 30-minute certificate grace period.
Crossware is a New Zealand-owned, IT-led signature platform that supports HCL Domino alongside Microsoft 365, Exchange and Google Workspace, with multi-region smart hosts. Signivo covers Google Workspace and Microsoft 365 with flat-rate pricing, EU-only hosting in Germany and a two-minute setup. Pick Crossware for mixed Microsoft and Domino estates. Pick Signivo for teams on either platform that want EU residency and self-serve speed.
Six dimensions, zero hand-waving. Who excels at what.
Signivo: Single flat per-user rate, all features, published openly. 1 EUR per user per month, or 10 EUR per user per year when billed annually.
Crossware: Individual pricing only upon request. Subscriptions can also be purchased through Microsoft AppSource, and a 30-day free trial with full feature access is available without a credit card.
Information gathered from each vendor's website. Facts and figures may be outdated.
Signivo: On Google Workspace, an admin connects the tenant once and the directory syncs automatically. On Microsoft 365, an admin grants Signivo access in Entra ID and rolls out the Signivo Outlook Add-in centrally. Either way, minutes of admin time, not an IT project.
Crossware: Microsoft 365 manual setup involves creating CrosswareMailSignatureUsers and CrosswareMailSignatureAdmins groups, configuring an outbound connector to a region-specific smart host, adding a transport rule, generating a certificate in the Crossware portal, and waiting a 30-minute grace period before enabling the rule.
What the admin does, and how long it takes: Microsoft 365, Google Workspace.
A like-for-like view of the capabilities mixed-stack IT teams compare in 2026.
Signivo: Google Workspace via directory sync, Microsoft 365 via the Signivo Outlook Add-in. Crossware: Microsoft 365, Exchange (on-prem, hybrid and cloud), Google Workspace and HCL Domino. The Outlook add-in lets users preview signatures before sending.
Signivo covers two of those four. Permissions and rollout are spelled out for Microsoft 365 and for Google Workspace.
Signivo: AI-powered live chat, plus direct access to the product team with a response within one business day, regardless of your licence tier. Which we don't have anyway.
Crossware: Email, phone and ticket support from regional teams in New Zealand, London and the US East.
Signivo: EU-hosted in Germany. GDPR compliant.
Crossware: Multi-region smart hosts across the EU, France, the US, Canada, Australia, the Asia-Pacific region, India, the UAE and Qatar. Supports on-prem deployment for customers that cannot use cloud. Crossware displays ISO and SOC (AICPA) compliance badges on its site, but its multi-region hosting is not an EU-only guarantee.
Not every company is a Signivo company, and that's fine. Here's the clearest way we can put it.
Three steps, a couple of minutes. No consultants, no migration fees.
Crossware's portal lets admins view each signature's HTML in the editor. Export every active signature, document your transport-rule scope and any region-specific smart host you use, and rebuild the templates in Signivo.
One approval from your Google Workspace or Microsoft 365 admin. Your colleagues' details flow in on their own from the company directory. A few clicks and you are connected to Signivo.
Upload your templates, or pick from our library, and publish company-wide in one click. Older signatures are overwritten.
Set up in 2 minutes. And if you still need convincing, scroll this page again.
14 days for free · No credit card needed
Works with Google Workspace and Microsoft 365
Signivo is centralised email signature management for Google Workspace and Microsoft 365. One person sets it up for the whole company, signatures apply automatically in Gmail and Outlook, and no employee ever has to touch a signature again. Every signature stays consistent and on-brand automatically, with company-wide control over templates, banners and legal disclaimers. EU-hosted in Germany and ready in two minutes, with no onboarding or lengthy sales process. You can start today for €1 per user per month.
