Signivo manages email signatures centrally for whole organisations within Google Workspace and Outlook. Two minutes to set up, EU-hosted, flat €1 per user per month.
Signivo is the Google Workspace-first, EU-hosted alternative to Crossware: flat €1 per user per month, two-minute setup, hosting in Frankfurt only. Crossware is a New Zealand-owned, IT-led platform spanning Microsoft, Exchange and HCL Domino with multi-region hosting. Here is how the two compare in 2026.
14-day trial · No credit card · EU-hosted · No Workspace changes during trial
Five dimensions that matter most when picking between the two. Pricing and setup time are the biggest gaps.
Two minutes is what it takes — start to finished, screen-recorded, no edits.
Signivo is a centralized email signature manager built for teams using Google Workspace and Outlook. One account connects your entire directory — names, titles, departments, photos, the lot — and publishes consistent, on-brand signatures across your organization. There's one plan with all features included. Our servers are hosted entirely in Frankfurt, Germany.
Built in 2026 by a small team that had spent years frustrated with the choice in this category: enterprise platforms with month-long rollouts on one end, hobby tools with no governance on the other. Signivo is the missing middle — fast enough to deploy within an hour, structured enough to run an organization on. No forced sales process, no implementation package required — start self-serve and involve IT only where it makes sense. Support goes straight to the product team — response within one business day.
Crossware is a New Zealand-based company. It was the first solution sold on Microsoft AppSource, and was the first to introduce an email signature solution for Microsoft Office 365.
The product is built for IT-led estates that span Microsoft 365, Exchange Server, Google Workspace and HCL Domino, with multi-region smart hosts across Australia, the US, Canada, France, the broader EU, the UAE and Qatar. Trade-offs: pricing is not published publicly, the Domino heritage shows in the UI, and the manual Microsoft 365 setup requires creating distribution groups, transport rules and a 30-minute certificate grace period.
Crossware is a New Zealand-owned, IT-led signature platform that uniquely supports HCL Domino alongside Microsoft 365, Exchange and Google Workspace, with multi-region smart hosts. Signivo is the Google Workspace-first option with flat-rate pricing, EU-only Frankfurt hosting and a two-minute setup. Pick Crossware for mixed Microsoft and Domino estates. Pick Signivo for Google Workspace teams that want EU residency and self-serve speed.
Six dimensions, zero hand-waving. Who excels at what.
Signivo: Single flat per-user rate, all features, published openly. 1 EUR per user per month, or 10 EUR per user per year when billed annually.
Crossware: Individual pricing only upon request. Subscriptions can also be purchased through Microsoft AppSource, and a 30-day free trial with full feature access is available without a credit card.
Competitor pricing is linked rather than quoted - figures change regularly.
Signivo: Two-minute Google Workspace OAuth. Crossware: Microsoft 365 manual setup involves creating CrosswareMailSignatureUsers and CrosswareMailSignatureAdmins groups, configuring an outbound connector to a region-specific smart host, adding a transport rule, generating a certificate in the Crossware portal, and waiting a 30-minute grace period before enabling the rule.
A like-for-like view of the capabilities mixed-stack IT teams compare in 2026.
Signivo: Native Google Workspace and Microsoft 365 via the Signivo Outlook Add-in. Crossware: Microsoft 365, Exchange (on-prem, hybrid and cloud), Google Workspace and HCL Domino. The Outlook add-in lets users preview signatures before sending.
Signivo: Direct access to the product team. Crossware: Email, phone and ticket support via regional sales teams in Auckland, London and Florida.
Signivo: EU-only Frankfurt hosting, no replication. Crossware: Multi-region smart hosts across Australia, the US, Canada, France, the EU, UAE and Qatar. Supports on-prem deployment for customers that cannot use cloud. Crossware displays ISO and SOC (AICPA) compliance badges on its site, but its multi-region hosting is not an EU-only guarantee.
Not every company is a Signivo company, and that's fine. Here's the clearest way we can put it.
Three steps, a couple of minutes. No consultants, no migration fees.
Crossware's portal lets admins view each signature's HTML in the editor. Export every active signature, document your transport-rule scope and any region-specific smart host you use, and rebuild the templates in Signivo.
One-time OAuth with your Google Workspace or Microsoft 365 admin. Directory syncs automatically. About two minutes, start to finish.
Upload your templates, or pick from our library, and publish company-wide in one click. Older signatures are overwritten.
Setup in 2 minutes - and if you still need convincing: scroll this page again.
Signivo is centralized email signature management for Google Workspace and Microsoft 365. One admin sets it up for the whole company, and no employee ever has to touch a signature again. Every signature stays consistent and on-brand automatically, with company-wide control over templates, banners and legal disclaimers. EU-hosted and ready in two minutes, with no onboarding or lengthy sales process. You can start today for €1 per user per month.
