What does the switch from another provider look like?

Three steps, less than an hour. Most providers store signatures in their own format without HTML export, so you'll start with a screenshot of your current design as a reference and rebuild from one of our templates within minutes. If you can export your current HTML signature, it is even faster. Then it's a one-time OAuth with your Workspace admin (about two minutes), and a publish to your team in one click. No consultants, no migration fees, and you can keep your current provider running until you're ready to switch.

Can I trial Signivo while my current provider is still running?

Yes, and that's the most common way teams switch. During the 14-day trial, you can connect Signivo to your Workspace without disturbing your current setup. We don't publish any signatures until you explicitly hit the publish button. That means you can build templates, test the directory sync, and compare results side-by-side with whatever you have running. Your current provider only gets replaced the moment you say so. No double-billing pressure, no migration deadline.

Will employees need to install or learn anything?

Only the dedicated admin(s). For Google Workspace teams, signatures are deployed centrally by the admin into each colleague's mail client, with no install at all. For Microsoft 365 teams, employees install the Signivo Outlook add-in once via the Microsoft store, and after that signatures just appear and update automatically. There's nothing to learn, no new tool to log into, no template editing required. From the employee's perspective, signatures just become correct and stay correct.

Which providers does Signivo work with?

Signivo works with both Google Workspace and Microsoft 365. For Google Workspace, signatures deploy centrally via the directory. For Microsoft 365, deployment happens through the Signivo Outlook add-in, installed once per user.

What happens after the 14-day trial?

Your account freezes, it doesn't auto-charge. If you don't decide by day 14, nothing gets billed to your card (which you never gave us in the first place). Your Workspace stays untouched, your team's signatures stay as they are, and you can pick up where you left off whenever you're ready to upgrade. We think trials should end with a decision, not a surprise invoice. The transition to a paid plan is a deliberate action, not a default.

Where is my data hosted and is Signivo GDPR compliant?

All data is hosted in the EU on Google Cloud Platform, Region Frankfurt, Germany. Signivo is GDPR compliant by design: no profiling, no tracking, no data sold to anyone. We process only what's needed for signatures (names, roles, contact details from your directory), nothing more. We're Google CASA verified, Microsoft 365 App Compliance certified, and Microsoft Publisher verified. Full details are in our Privacy Policy and Data Processing Agreement, both available on the site.

What happens when I cancel?

You cancel from your Signivo console (or by email, if you prefer). The cancellation takes effect at the end of your current billing period, and you keep full access until then. When access ends, we automatically clear your published signatures from your Workspace and retain your data for 30 days so you can reactivate if you change your mind. After that, everything is deleted from production systems. Keep the OAuth connection in place during this final window so the signature cleanup can run, otherwise you'll need to overwrite signatures manually inside Gmail.

The 2026 round-up

The best email signature software in 2026

We evaluated 11 platforms across pricing, setup, security, and support. Yes, Signivo is on the list. And yes, we'll tell you when something else fits better.

Last updated: May 27, 2026

12 min read

Jump to comparison ↓

Quick picks

If you only read one line

Six common scenarios, mapped to the tool we'd actually recommend. Tap one to jump to its full review below.

Best overall

Signivo

SMBs on Google Workspace or Microsoft 365 who want centralized signatures in two minutes and EU hosting.

Best for large enterprises

Exclaimer

Established market leader, deep template controls, enterprise SLAs. Premium pricing reflects the maturity.

Best free option

Google native signatures

Already in Gmail. Zero cost, zero centralization. Fine for solo founders and tiny teams without governance needs.

Best for regulated industries

Crossware

Built around compliance, disclaimers, and legal traceability. Solid pick for finance, healthcare, legal.

Best for marketing campaigns

Rocketseed

Signature banners as a campaign channel. Strong analytics, A/B testing, UK-based hosting available.

Best for design flexibility

WiseStamp

Wide template library, social embeds, freemium entry. SMB-friendly with a marketing-first lens.

Disclosure. Yes, we built Signivo. Yes, we listed it first. We genuinely think it's the best in its category. We wouldn't have built it otherwise. Here's the full comparison so you can decide for yourself.

The picks

The full round-up

This is the full list of email signature tools you should consider in 2026:

Signivo

Google Workspace Microsoft 365

From €1 / user / mo

Best for: SMBs on Google Workspace or Microsoft 365 who need centralized signatures without an IT project.

Signivo is a Berlin-built signature manager designed for two-minute setup. Admins connect their Google Workspace or Microsoft 365 directory, define one or more signature templates, and deploy them across the whole organization. Data stays in Frankfurt. Pricing is a flat €1 per user per month or €10 per user per year, with no feature tiering.

We launched in April 2026 with full directory-native Google integration and a Microsoft 365 Outlook add-in. The trade-off versus the older players: we're newer and smaller, with a tighter feature set. The trade-off in our favor: nobody else gets you deployed in two minutes with EU-only hosting at this price point.

You're reading the round-up

Exclaimer

Google Workspace

Microsoft 365

From

$0.90 / user / month (annual)

Best for: large enterprises

The established enterprise player, with deep Microsoft 365 integration and meeting branding for Teams, Zoom and Google Meet. Built for IT-led rollouts; tiered pricing from a low entry rate up to custom enterprise.

Read Signivo vs Exclaimer

CodeTwo

Microsoft 365

From

€1.22 / user / month (10 seats, annual)

Best for: Microsoft-only orgs

Microsoft-only specialist with server-side stamping inside Exchange and an on-premises option for Exchange Server. No Google Workspace support.

Read Signivo vs CodeTwo

Bybrand

Google Workspace

Microsoft 365

From

$8 / month base (incl. 10 signatures) + $0.80 / signature + $0.50 / employee

Best for: SMB on Google Workspace

SMB-focused, with native Google Workspace, Zoho and Freshdesk integration. The Brazilian product uses usage-based pricing that scales gradually, but the hosting region is not publicly disclosed.

Read Signivo vs Bybrand

Side by side

All 11 tools, compared

Pricing, platform, hosting and setup at a glance. Competitor cost is the effective monthly figure at 250 users where published.

Tool	Platform	Hosting	Cost (monthly for 250 users)	Setup time	Best for
Signivo	Google Workspace, Microsoft 365	EU only (Frankfurt)	€1 / user / month	2 minutes	SMBs up to a few hundred users
Exclaimer	Google Workspace, Microsoft 365	Multi-region	Individual pricing upon request	1-2 hours (cloud); enterprise rollout	Large enterprises
CodeTwo	Microsoft 365	Multi-region (EU and US)	€228 / month	30-60 min (cloud); days (server)	Microsoft-only orgs
Bybrand	Google Workspace, Microsoft 365, Freshdesk, Zoho	Region not disclosed	$333 / month	15-30 minutes	SMB on Google Workspace
Crossware	Google Workspace, Microsoft 365, HCL Domino	Multi-region (incl. EU option)	Individual pricing upon request	30 min to a few hours	Regulated industries
Google Native Signatures	Google Workspace only	Follows tenant region	Free	5 min/user; 30 min admin	Hobby teams
Newoldstamp	Google Workspace, Microsoft 365	Region not disclosed	Individual pricing upon request	30 minutes	Marketing analytics
Opensense	Google Workspace, Microsoft 365	US default, EU on request	$350 / month	15 minutes	ABM at scale
Rocketseed	Google Workspace, Microsoft 365	Multi-region sub-processors	Individual pricing upon request	1-2 days	Marketing campaigns
Sigsync	Microsoft 365	Microsoft Azure (no published region)	Individual pricing upon request	1-2 hours	Cost-conscious M365 teams
WiseStamp	Google Workspace, Microsoft 365	AWS and GCP, outside EU	Individual pricing upon request	1-2 hours	Design flexibility

Information gathered from each vendor's website. Facts and figures may be outdated.

Crossware

Google Workspace

Microsoft 365

From

Individual pricing only upon request

Best for: regulated industries

IT-led platform that uniquely supports HCL Domino alongside Microsoft 365, Exchange and Google Workspace. The New Zealand vendor offers multi-region hosting, including an EU option.

Read Signivo vs Crossware

Google Native Signatures

Google Workspace

From

Free, included with Google Workspace

Best for: if you don't want a proper but free solution

Already in Gmail. Each user manages their own signature, or admins push a single text-only footer to everyone at once. Zero cost, zero centralization, no dynamic fields.

Read Signivo vs Google Native Signatures

Newoldstamp

Google Workspace

Microsoft 365

From

$4.50 / signature (1) to $1.30 / signature (100), custom above 200

Best for: marketing analytics

Marketing-led, with strong banner-campaign optimization and per-department analytics. The Ukraine-founded product uses usage-based per-signature pricing, and the hosting region is not publicly disclosed for EU customers.

Read Signivo vs Newoldstamp

Opensense

Google Workspace

Microsoft 365

From

$1 / user / month (+ $350/mo minimum)

Best for: ABM at scale

Enterprise platform built around CRM-driven banner targeting. US-hosted by default with EU residency on request; the $350/month minimum rules out small teams.

Read Signivo vs Opensense

Rocketseed

Google Workspace

Microsoft 365

From

From GBP 1.00 / user / month (GBP 40 / month minimum, billed annually; custom above 200 users)

Best for: marketing campaigns

Enterprise banner campaigns at scale, with Salesforce and Microsoft Dynamics integration and dedicated account managers. ISO 27001 certified, but hosting is multi-region rather than EU-only.

Read Signivo vs Rocketseed

Sigsync

Microsoft 365

From

$1 / user (1) to $0.73 / user (100), custom above 200

Best for: cost-conscious M365 teams

Cost-focused and Microsoft-only, from a US vendor. Azure-hosted, ISO 27001 and SOC 2 Type 2 certified, HIPAA compliant. No Google Workspace support.

Read Signivo vs Sigsync

WiseStamp

Google Workspace

Microsoft 365

From

$19 / month base + $1 / employee (Basic plan, annual)

Best for: design flexibility

Strong template library, social embeds and a free signature generator. The Tel Aviv-founded product is SOC 2 Type II and ISO 27001 certified, but data is stored in US data centers with no EU-residency option.

Read Signivo vs WiseStamp

Questions you need answered before choosing a signature tool

Frequently asked

Ready never having to deal with signatures again?

Setup in 2 minutes - and if you still need convincing: scroll this page again.

Signivo is centralized email signature management for Google Workspace and Microsoft 365. One admin sets it up for the whole company, and no employee ever has to touch a signature again. Every signature stays consistent and on-brand automatically, with company-wide control over templates, banners and legal disclaimers. EU-hosted and ready in two minutes, with no onboarding or lengthy sales process. You can start today for €1 per user per month.