Stop looking amateur
at the bottom of your email.

An email signature is the block at the end of a message that says who sent it: name, job title, company, and the ways someone can reach you. Your mail client adds it to everything you send, so the person reading always knows who they are dealing with and can pick up the phone instead of writing back. This page builds one; the answers below cover what to put in it and how to get it into your mail client.

Your name, job title, company, and one reliable way to reach you that is not email, usually a phone number. That is the whole of what a signature has to carry. A logo, a website, a LinkedIn profile and a booking link are each worth adding if they earn the space, and a postal address matters if you are a local business or work somewhere regulated. What to leave out gets skipped more often: inspirational quotes, every social network you have ever joined, text baked into an image where nobody can select or translate it, and a legal disclaimer longer than the signature. Our templates already fix the hierarchy (name first, then title and company, then the contact lines), so filling the fields is enough.

Yes. All 20 templates, every color and font control, and both copy buttons are free, and there is no paid tier of this tool to upgrade to. Signivo makes its money from the paid product, which installs and maintains signatures for a whole team; this page exists so you can see the templates before you ever talk to us.

No. There is no signup, no email confirmation and no trial. Fill in the form, pick a template, and the signature is on your clipboard. Most free generators ask for an account before they hand over the result, and we decided that is the wrong trade.

Gmail, Outlook for Windows and Mac, Outlook on the web, Outlook.com and Apple Mail are the ones we test against. The signature is a nested HTML table with every style written inline, which is the format mail clients have understood for twenty years, so it also works anywhere else that lets you paste formatted text.

Yes. Paste a link to an image that is already online, or pick a file from your computer. A pasted link has to stay publicly reachable, because every recipient of every email fetches the image from that address. A file you pick is uploaded when you copy the signature, not when you choose it, and it is then hosted at a public address of ours for the same reason. We keep it indefinitely, because deleting it would break your signature in every inbox it has already reached. Tick the box to have the setup instructions emailed to you and that email carries a link that deletes it. Templates that show a photo fall back to your initials if you leave it blank.

There are eight: Arial, Courier New, Georgia, Lucida Sans Unicode, Tahoma, Times New Roman, Trebuchet MS and Verdana. The list is short deliberately. Mail clients do not fetch fonts the way a browser does, so a signature set in anything else is substituted on arrival for whatever the recipient happens to have, and the layout you approved is not the one they read. These eight are the long-standing web-safe families, and each is sent as a stack rather than as a single name: Lucida Sans Unicode falls back to Lucida Grande and then to whatever sans-serif the device does have, so a machine missing the exact face substitutes something of the same class instead of something arbitrary. A sans-serif holds up better at small sizes on a phone; Georgia or Times New Roman read as more traditional if that suits your work.

Copy the signature, then in Gmail open Settings, choose See all settings, scroll to the Signature section in the General tab, paste into the box, and click Save Changes at the bottom of the page. If you send from more than one address, use the drop-down above the signature box to pick which one it belongs to.

It depends which Outlook you have. In classic Outlook for Windows, open a new message and choose Signature, then Signatures. In new Outlook for Windows and in Outlook on the web, it moved: open Settings, then Accounts, then Signatures. Both paths accept a pasted signature.

Copy the signature, then open Mail and choose Mail, Settings, Signatures (Preferences rather than Settings on macOS Monterey and earlier). Pick the account it belongs to in the left column, click Add, and then, before you paste, untick Always match my default message font. That checkbox is the one that catches people out: left on, it overrides the fonts, sizes and colors in your signature with the ones from Mail settings the moment you paste. Clear anything Mail has already put in the box on the right, paste, and use the Choose Signature menu to make it the default for that account.

Yes, and it is the part most generators get wrong. Outlook for Windows lays out email with Word rather than a browser engine, so a signature built like a normal web layout collapses in it. Our compiler emits the Outlook-specific conditional markup and fixed table widths that keep the columns where you put them, and it is the same compiler that produces the signatures Signivo deploys for paying customers.

It should be, and every one of the 20 templates is checked for it. Dark mode is applied by the mail client rather than by the signature, and the usual failure is a signature designed on white: near-white text disappears, and pure black text inverts to a glaring white. The checks cover exactly those traps: no pure black text, no color written as a name instead of a hex value, and an explicit text color on anything sitting over a light background. Two things stay in your hands: a very light brand color, if you set one, and your logo, where a transparent PNG survives inversion and one with a white rectangle baked into it shows up as a white box.

Use Copy signature rather than Copy HTML, unless the field you are pasting into is explicitly asking for code. Copy signature puts formatted content on the clipboard, which is what the ordinary signature editors in Gmail, Outlook and Apple Mail expect; Copy HTML gives you the raw markup, which is right for a box labelled HTML or for handing to whoever administers your mail. If the formatting still drops in classic Outlook for Windows (the one whose ribbon has a File tab), its paste setting is the cause: File, Options, Mail, Editor Options, Advanced, then set Pasting from other programs to Keep Source Formatting and restart Outlook. New Outlook for Windows and Outlook on the web have no such setting, so there it is worth pasting again into a fresh signature rather than hunting for one. In Apple Mail the equivalent is Always match my default message font, which has to be unticked before you paste rather than after.

A small "Made with Signivo" line is included by default, and the checkbox under the copy buttons removes it. The preview carries the credit exactly as the copy buttons deliver it, so nothing appears in your signature that you have not seen on this page. Until every field is filled the preview also stands in for the gaps with sample details; those are labelled on the preview, and they are never copied or emailed.

Your signature is built in your browser. The only things that reach us are an image, if you upload one, and your email address, if you ask us to send you the setup guide. No account, ever. Your draft is also kept in this browser so you can close the tab and come back to it, and the Clear saved draft button removes that copy.

Not with this page. It makes one signature, for one person, and someone has to paste it in by hand. Signivo is the paid product for the rest of it: it reads your Google Workspace or Microsoft 365 directory, fills each person's details in for them, installs the signature without anyone touching their settings, and updates it when a job title changes.